Code of Conduct

Just like all events and gatherings hosted by the Digital Library Federation (DLF), this event will follow DLF’s Code of Conduct.

View the Code of Conduct and how to report violations on the DLF website linked here or below.

In addition to the DLF Code of Conduct, we ask the following for attendees and speakers of this particular event2:
  • We all come with relative societal privileges and oppressions based in part on our experience with race, gender, class, ability, nationality, sexuality, health, citizen-status, and more. Please be aware of how this affects what you say and how you act in this space. 
  • Keep in mind that this event centers HBCU workers and alumni. We ask that attendees who do not have this background listen more than they speak and be open to learning, rather than taking up space by centering themselves. 
  • This is not the space to call out technical terminology or knowledge. Speakers are making themselves vulnerable by participating in this event for the goal of shared learning. 
  • Be open to, but not attached to an outcome. Sometimes the process is the outcome. 
  • Some sessions may only be for a particular audience. We ask that attendees respect the need for safe spaces and attend those that are inclusive of them.
We thank you in advance for your reflection, thoughtfulness, and for your support in making this a successful, safe space. DLF Code of Conduct – Read it in its entirety on the DLF website

How to Be

DLF is dedicated to providing collaborative and conference experiences that are free from all forms of harassment, and inclusive of all people. Small actions you can take will help us meet this goal. For instance, we suggest:

  • listening as much as you speak, and remembering that colleagues may have expertise you are unaware of; 
  • encouraging and yielding the floor to those whose viewpoints may be under-represented in a group; 
  • using welcoming language, for instance by using an individual’s stated pronouns and favoring gender-neutral collective nouns (“people,” not “guys”); 
  • accepting critique graciously and offering it constructively; 
  • giving credit where it is due; 
  • seeking concrete ways to make physical spaces and online resources more universally accessible; and
  • staying alert, as Active Bystanders, to the welfare of those around you.

Likewise, it is important to understand the range of behaviors that may constitute harassment. 

Harassing behavior may relate to

  • age; 
  • appearance or body size; 
  • employment or military status; 
  • ethnicity; 
  • gender identity or expression; 
  • individual lifestyles; 
  • marital status; 
  • national origin; 
  • physical or cognitive ability; 
  • political affiliation; 
  • sexual orientation; 
  • race; or 
  • religion. 

Harassment can include unwelcome or offensive verbal or written comments or nonverbal expressions, used in person or online, in private or in public.

Examples of harassment can include:

  • use of sexual and/or discriminatory images in public spaces (including online); 
  • deliberate intimidation; 
  • stalking; 
  • following; 
  • trolling;
  • harassing photography or recording; 
  • sustained disruption of talks or other events; 
  • bullying behavior; 
  • inappropriate physical contact; and
  • unwelcome sexual attention.

Sexual, discriminatory, or potentially triggering language and imagery is generally inappropriate for any DLF venue. However, this policy is not intended to constrain responsible scholarly or professional discourse and debate. We welcome engagement with difficult topics, done with respect and care.

What to do

For DLF online events and meetings, CLIR/DLF encourages the following options for reporting harassment:

  • Send an email to Four CLIR/DLF staff receive messages sent to this address.
  • Call or text CLIR/DLF staff at 732-737-7328 (732-RESPECT). This number will be continuously monitored during programming and occasionally monitored outside of programming hours.
  • Use the anonymous reporting form. Four CLIR/DLF staff receive messages sent via this form.

All reports and inquiries will be handled in confidence.


Participants at the DLF Forum or any other DLF-hosted discussion or event (held online or in person, including DLF-sponsored social events) who are asked to stop harassing or intimidating behaviors are expected to comply immediately. Those who violate our Code of Conduct may be warned or expelled at the discretion of the organizers.

We value your presence and constructive participation in our shared community, and thank you for your attention to the comfort, safety, and well-being of fellow DLF collaborators and attendees.

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